Privacy Policy and Data protection Privacy Policy
This privacy policy (hereinafter “privacy policy”) describes the rules for handling personal data by the LEI Register group company (hereinafter “LEI Register” or “we”), the types of personal data we collect, and how we process the collected personal data. This privacy policy may be amended to the extent permitted by applicable legislation.
1. Data controller
The Controller of your personal data is the LEI Register group company, i.e., a company within the LEI Register group responsible for processing your data based on a contractual or pre-contractual relationship or other services offered by the company that you have used or intend to use. The contact details for all LEI Register group companies can be found here.
2. Contact person
Should you have any questions related to the processing of personal data, please contact us via email at [email protected]
3. Purposes and legal bases for processing
The Partner Portal for LEI Register India processes your data only to the minimum extent necessary. Any processing of personal data has a specific, limited purpose and legal basis, which is described in detail below.
3.1. Concluding and fulfilling contracts for the provision of services
The main operations of the Partner Portal for LEI Register India encompass the activities of an official Registration Agent of LEI codes (Legal Entity Identifier), which is used worldwide to identify a legal entity. These operations include services provided to legal entities related to the registration, renewal, and transfer of an LEI code.
To provide these services, the Partner Portal for LEI Register India processes the contact data of the representatives of the legal entities using our services (first and last name, telephone number, email address).
3.2. Marketing activities
The Partner Portal for LEI Register India and/or our contractual partners may send newsletters and other notifications by post as well as by email to existing customers and potential customers (which are also legal entities) using contact information found in public sources (hereinafter “Newsletters”). The purpose of such data processing is to introduce the services of the Partner Portal for LEI Register India to potential customers, to collect feedback on our services and service experience, and to improve our business processes and service portfolio based on this information.
You can opt out of Newsletters sent to your legal entity by pressing the “unsubscribe” button next to the respective Newsletter (for email Newsletters). It is also possible to opt out of Newsletters (both sent by post and email) by sending us a notification with a respective request using the contact details provided in Chapter 1 of the privacy policy.
Please note that if the legal basis for processing personal data is consent, the withdrawal of the latter does not affect the legality of data processing based on prior, valid consent.
3.3. Fulfilment of legal obligations
Under certain circumstances, we must process personal data to fulfill our legal obligations. These include, for example, accounting obligations, responding to inquiries from government authorities, obligations arising from AML/CFT regulations, and informing supervisory authorities and individuals about (potential) violations.
4. Data retention
We store your personal data only for the time necessary to fulfill the purposes.
- Personal data processed for the conclusion and fulfillment of customer contracts
Such personal data is generally stored for the duration of the respective customer relationship and until the expiration date of potential legal claims. Personal data processed in the course of pre-contractual negotiations or consultations that have not ended with the conclusion of a contract (e.g., data processed during consultation and price inquiries) will be stored for 5 years from the end of the respective negotiations.
- Personal data processed for marketing activities
Such personal data will be stored until the necessity for processing ceases, but no longer than until the end of the customer relationship or the withdrawal of consent that was the legal basis for specific marketing activities (provided that the legal basis for processing was consent).
- Personal data processed for the fulfillment of legal obligations
In order to fulfill legal obligations and in other specific circumstances, we may retain personal data for a longer period than stated above, including:
(a) to comply with legal obligations that the Partner Portal for LEI Register India is subject to;
(b) for accounting reasons;
(c) for reasons related to the realization of possible rights of claim.
For example, we retain all original accounting documentation (e.g., invoices) for 7 years from the end of the financial year in which the relevant accounting entry was made. To enable the submission of claims or submission of objections to potential claims against us, we may retain personal data for 5 years or a maximum of 10 years (in case of intentional breach) in accordance with the limitation periods for claims and, in case of ongoing disputes, until their final resolution.
5. Questions & complaints
Should you have any questions or complaints about the processing of personal data, please do not hesitate to contact us at [email protected]. We will respond within one month of receiving the question or complaint.
6. Updating the privacy policy
We constantly strive to ensure that our data processing activities and related documentation are simple, clear, and transparent. We meet all the requirements outlined in the legislation and the best data protection practices. Accordingly, we regularly update, specify, and improve this privacy policy.
You can always find an up-to-date version of this privacy policy on our Website.
Last updated: 26/02/2025